Add, share and export schedules out to Outlook, Google and iCal with subscription/iCal/ICS calendar?

Online Shared/Subscription Calendars

Do you want to view your events in another calendar like Outlook, Google, or iCal?

If you are using our online scheduling service then schedules can be shared and viewed remotely for each user or resource by viewing/editing the user/resource and choosing Sharing. Once you have the link for your chosen user or resource, you subscribe to it with your favorite calendar tool. Once subscribed, any changes in Schedule It can automatically be seen and shown by the remote calendar.

Get the link for a Resource or User calendar/schedule...

From the Account menu in the top right, choose Account Settings, then Add/Edit Groups/Resources. Click the Resource you want to share then from the Sharing tab you copy the link you need.

The simply add the link to view your Schedule It events in your:
Outlook Online
Outlook Desktop
Google Calendar or Android Device
iPhone or iPad

If you have problems viewing this video you can also view it on YouTube by clicking this link.


Viewing in Outlook Online

From the Add Calendar menu in Outlook online, choose From Internet, then paste the link given by Schedule It for your chosen schedule.

Viewing in Desktop Outlook

Right click Other Calendars, From the options choose Add Calendar, then From Internet, then paste the link given by Schedule It for your chosen schedule.

Viewing in Google Calendar or on any Android Device

You need to login to your Google calendar with your browser and add the Schedule It link to your account, it will then automatically appear and be available on your Android device. From the Other Calendars menu in Google Calendar, choose Add by URL, then paste the link given by Schedule It for your chosen schedule.

Viewing in Apple iCal

Adding subscribed calendars to Android

On your Android device, you may have to clear the existing calendars and re-sync the data for a new calendar to show up.
Settings / Applications / Manage Applications / Calendar -> Clear Data
then Settings / Applications / Manage Applications / Calendar Storage -> Clear Data

Wait a few minutes and you should be able to see the new calendar. If it does the new calendar does not show up, also do the following:
Settings / Accounts & sync -> select your account, uncheck the 'Sync Calendar' option

Wait a few minutes and re-check the Sync Calendar option to see

Refreshing your Google/Outlook Calendar

If you subscribed to Schedule It by adding as an Internet Calendar, then we update the link live and instantly but we have no control over how often your calendar wants to check for the changes. In our link we ask your calendar to refresh its stored information at least once per hour.

Unfortunately Google doesn't refresh its calendar subscriptions in real time like Apple iCal, Microsoft Outlook, and most others do, and there's no way to force a refresh of a subscribed calendar in Google, you just need to wait for them. Google has stated that they refresh calendar feeds 'every few hours' but in our experience it's a good bit less often than that initially. For your first update this can be overnight, but many report this gets quicker and quicker as they see the file is being updating regularly. To reload a feed during testing you can unsubscribe from the file, then subscribe again adding a random number to the end of the link each time so Google thinks its a new file.

Notes: The number of shared calendars that can be created is a ratio of the number of licenses you have and the account type, e.g. With 1 Professional license you can share 6 of your users/resources publicly. (Basic = 1:1, Standard/Startup = 3:1, Professional/Business = 6:1, Enterprise = 10:1). Only 1 week of historical events and future events are exported, and up to a maximum number of events based on the maximum feed size permitted.

(subscription, internet, shared, calendars)

Last updated on Mar 7, 2017
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