For over 20 years we have been trusted by the best in the business

Resource Management software clientsResource Management software clients
Resource Management software clientsResource Management software clients

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Staff Planner for All Your Staff Planning

Plan Unlimited Staff, Clients and Equipment

Staff Planning

You can plan all the work for your staff, clients and external people like contractors, all in a single secure tool with great visibility.

Staff Work

Plan any type of work or activity. Plan and track work, jobs, services, installations, surveys, projects and many others, as you can create your own categories the way you need.

Staff Time

Plan blocks of time from minutes to years and include the staff, assets and tags you need. Our system ensures you have no more double booking or off time issues.


This is how you will save time, money and reduce workload...

  1. Fast drag and drop planning with help from the built-in skills and availability wizard.
  2. No planning errors with our automatic conflict and availability checks and warnings.
  3. Improved planning gives you clear visibility and better utilisation of all your resources.
  4. Reduce everyone's manual paperwork with automated timesheets, statistics and reports.
  5. Spend less time planning, do less manual work and reporting, have fewer calls and emails.
  6. Save time by linking to Outlook, Gmail, Salesforce, Slack, and so many more.
  7. Reduce errors and missed bookings with our app, automatic notifications and reminders.
  8. No missed bookings due to a clear view, access and alerts for all users on any device.




Join over 7000 clients already trusting 'Schedule it' to improve their efficiency, maximize utilisation, minimize wasted time and reduce their overall costs.

Top Staff Planning Software Features

staff planning layouts

Powerful Views and Layouts

Choose between 8 different views, calendars and layouts to view your staff and their all planned work just as you need.

Allow the planners and the employees to view the workload planned in the best way. Every person can choose their own preferred views for the device they are using and tasks they are trying to complete.

Quick and Easy, Drag and Drop

Plan your staff with a click, or drag and drop to reallocate and move work in seconds.

Our drag and drop interface allows for very rapid staff planning. When the work requirements change you can simply drag planned work to new staff or along the timeline to a different date.

drag and drop staff planning
staff planning software

Plan Staff and More

Plan all your staff and any other resources or assets your staff need to get the work done.

Planning work for your staff may require the need for equipment in a room or site, doing the work for a client. All your equipment, rooms, clients, courses, and any other assets can also be tagged and planned.

Tagging and Categorising

Tag your staff and the work for your staff to make viewing, filtering and reporting simple.

Create your own tags to making planning fast and easy as you just need to tag all the important details from preset lists and also eliminate the need for manual typing.

resources and tags
staff planning reports

Reports and Statistical Analysis

Timesheets and reports on all your staff and the work they have done.

Create your own custom reports or use any of the free samples provided. Run timesheets, utilisation reports, and booking forms to see exactly how many hours are booked to your staff, total costs booked on a project, and how many hours are to be charged to a client.

Access Anywhere on Any Device

Allow your staff to access their planned work on their preferred device and software.

Planning can be done anywhere on any device with our powerful online web interface and our mobile apps. If you need a full planning tool for your staff, or just a way for your staff to view what is planned, our apps can do it all.

mobile staff planning
staff planning history

Unlimited Event History and Audit Trail

Things change, allow everyone to see a log of these changes to understand who and why.

Initial planned work is often changed, updated and progressed. Having a log of each step, which includes the details of who made that change, can be very useful to get the full understanding.

Workflow Automations and External Integrations

Integrate your staffs workload into the software tools you already use.

Staff planning is not an isolated activity and our API allows incoming data from your CRM tool, HR software, ticket or incoming call system, and outgoing updated data can be sent to back to your CRM, finance tool, messaging system or any of 1000s of other integrations.

integrate planning software
job agenda app job app job planning app

Staff Planning App

Allow staff in any location with any device to view and update all planned jobs.

Check-in when arriving, give live feedback to the office as the job progresses, get the client to sign confirming of their satisfaction and check-out when leaving.

Staff Planning Strategies for Efficient Workforce Management

Read our blog on Staff Planning Strategies for Efficient Workforce Management

Staff Planning Strategies for Efficient Workforce Management


1. Anticipating Workforce Needs: An effective staff planning process begins with forecasting the organization's future staffing requirements. This involves considering factors such as anticipated growth, project pipelines, seasonal demands, and changes in...Read more on staff planning strategies.


Beyond the Spreadsheet: Modernizing Your Staff Scheduling Techniques

Read our blog on Beyond the Spreadsheet: Modernizing Your Staff Scheduling Techniques

Beyond the Spreadsheet: Modernizing Your Staff Scheduling Techniques


Effective scheduling is crucial for any business to run smoothly and efficiently. Traditionally, many organizations relied on manual methods like spreadsheets to manage their staff schedules. However, as businesses grow and become more complex, these... Read more on modernizing your staff scheduling.


The Top Resources Our Clients Are Planning

academy access accounts activity address allocated apac archive area associates boats booking build camera care cars center class cleaning clients company construction consultants contractors council courses crew customers delivery design desks diary doctor drivers electrical electrician emea employees engineers equipment events ex-employees excavator external facility field freelance gas guides health hire holidays homes housing installation instructors job kit kitchen lab labour leave leavers lines list local locations lsms machines maintenance management marketing mechs meeting misc networks nurse office operations ops people personal personnel places planning plant pool production professional projects rates region remote reports resources retired rooms safety sales schedule scooter service session shop sick site solution sound special specialist stadium staff stores subcontractors supervisors support survey tasks team technical technicians techs tools tours trailers trainee trainers training transport trucks trust tutors unallocated vans vehicles venues work workshop

What Our Clients Say About Us

THESE COMPANIES TRUST AND USE SCHEDULE IT...

staff planning software staff planning software staff planning software staff planning software



Staff planning softwareFantastic tool and friendly UI. It has helped us to massively improve the necessary record keeping as well as all the planning. The business has seen huge improvements since we've implemented this."

Staff planning software reviewsSiemens PLC

planning software for StaffWe have been using it since 2006... Easy to use program helps keep training to a minimum and excellent support from all at the Schedule it team."

planning software reviewsL3 Communications

planning software for techniciansSchedule it has been fantastic to track our resources work and schedule work shifts for our employees."

planning software reviewsCisco Systems

technicians planning softwareSchedule it has helped us immensely - we are more efficient than ever when it comes to resource management!"

planning software reviewsASSA ABLOY Hospitality
Click here to read feedback and reviews

Our NPS Score for Our Products and Service

How our clients rate us against the industry average...

NPS for planning software Schedule it

Other companies included in this survey by delighted.com

Adobe, Microsoft, Google, Intuit, Sony, McAfee, Activision, Apple, Symantec, Blackboard

Video Testimonials

You Can Start Saving Time and Money Today!

You can start planning your staff in our free trial with no commitment or credit card details needed. Simply start your free trial to see the amazing benefits, and how much time and money our planning software can save you!

START PLANNING YOUR STAFF TODAY
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