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Scheduling and Booking Software for All Your Equipment

Book and Track Unlimited Equipment and Other Assets

Equipment Booking

You can schedule all your equipment and other assets in a single secure tool with great visibility and access. Match equipment to user needs quickly with feature matching.

Equipment Tracking

Book equipment to any type of activity or work. Track any activity type as you can create your own categories to describe equipment usage and status the way you need. Attach operating notes, checklists and other important documentation.

Equipment Time

Book out equipment from minutes to years and include the resources, assets and tags you need. Our system ensures you have no more double booking or over booking issues. Get reports on usage and time booked.

This is how you will save time, money and reduce workload...

  1. Fast drag and drop scheduling with help from the built-in skills and availability wizard.
  2. No planning errors with our automatic conflict and availability checks and warnings.
  3. Improved scheduling gives you clear visibility and better utilisation of all your resources.
  4. Reduce everyone's manual paperwork with automated timesheets, statistics and reports.
  5. Spend less time scheduling, do less manual work and reporting, have fewer calls and emails.
  6. Save time by linking to Outlook, Gmail, Salesforce, Slack, and so many more.
  7. Reduce errors and missed bookings with our app, automatic notifications and reminders.
  8. No missed bookings due to a clear view, access and alerts for all users on any device.

Join over 7000 clients already trusting 'Schedule it' to improve their efficiency, maximize utilisation, minimize wasted time and reduce their overall costs.

Top Features for Equipment Scheduling

Equipment scheduling layouts

Powerful Views and Layouts

Choose between 8 different views, calendars and layouts to view your equipment and the bookings just as you need.

Allow the planners and the employees to view the schedule and workload planned in the best way. Every person can choose their own preferred schedule views for the device they are using and tasks they are trying to complete.

Quick and Easy, Drag and Drop

Plan your equipment with a click, or drag and drop to reallocate and move equipment bookings in seconds.

Our drag and drop interface allows for very rapid planning and scheduling. When the bookings or requirements change you can simply drag bookings to new resources or along the timeline to a different date.

drag and drop Equipment scheduling
Equipment scheduling software

Schedule Equipment and More

Schedule your equipment and any other resources or assets your staff need to get the work done.

Planning work for your staff may require the need for equipment in a room or site, doing the work for a client. All your equipment, rooms, clients, courses, and any other assets can also be tagged and scheduled.

Tagging and Categorising

Tag your equipment and its bookings to make viewing, filtering and reporting simple.

Create your own tags to making planning fast and easy as you just need to tag all the important details from preset lists and also eliminate the need for manual typing.

Equipment resources and tags
Equipment scheduling reports

Reports and Statistical Analysis

Utilisation statistics and reports on all your equipment and the bookings for them.

Create your own custom reports or use any of the free samples provided. Run utilisation reports, and booking forms to see exactly how many hours are booked to your equipment, total costs booked on a project, and how many hours are to be charged to a client.

Access Anywhere on Any Device

Allow your staff to access equipment bookings and schedules work on their preferred device and software.

Scheduling and planning can be done anywhere on any device with our powerful online web interface and our mobile apps. If you need a full planning tool to schedule your equipment, or just a way for your staff to view what is booked, our apps can do it all.

mobile Equipment scheduling
Equipment planning history

Unlimited Event History and Audit Trail

Things change, allow everyone to see a log of these changes to understand who and why.

Initial planned work is often changed, updated and progressed. Having a log of each step, which includes the details of who made that change, can be very useful to get the full understanding.

Workflow Automations and External Integrations

Integrate your workload into the software tools you already use.

Equipment planning is not an isolated activity and our API allows incoming data from your CRM tool, HR software, ticket or incoming call system, and outgoing updated data can be sent to back to your CRM, finance tool, messaging system or any of 1000s of other integrations.

integrate equipment scheduling software

See How We Are Helping Our Clients

Has Schedule It helped you
schedule equipment faster


Has Schedule It helped you
reduce email and phone calls


Has Schedule It helped you
reduce planning errors


Has Schedule It helped you
plan more equipment and work


Has Schedule It helped you
reduce paperwork and reports


Has Schedule It helped you
feel like a superhero :-)


10 Reasons to Use Software to Schedule Equipment

Read our blog on 10 Reasons to Use Software to Schedule Equipment

software for scheduling
10 Reasons to Use Software to Schedule Equipment

1. Real-Time Equipment Visibility - One of the primary benefits of using software for equipment scheduling is the real-time visibility it provides. With a centralized platform, businesses can easily track the location, availability, and usage of all equipment... Read more on top reasons to use equipment scheduling software.

12 Top Tips for Choosing the Right Scheduling Software

Read our blog on 12 Top Tips for Choosing the Right Scheduling Software

software for scheduling
12 Top Tips for Choosing the Right Scheduling Software

Tip 1 - Before diving into the world of scheduling software, take the time to identify your unique requirements and objectives. Consider the type and frequency of appointments you handle, the number of users who need access, the number of resources you need... Read more on choosing the right scheduling software.

The Top Resources Our Clients Are Planning

academy access accounts activity address allocated apac archive area associates boats booking build camera care cars center class cleaning clients company construction consultants contractors council courses crew customers delivery design desks diary doctor drivers electrical electrician emea employees engineers equipment events ex-employees excavator external facility field freelance gas guides health hire holidays homes housing installation instructors job kit kitchen lab labour leave leavers lines list local locations lsms machines maintenance management marketing mechs meeting misc networks nurse office operations ops people personal personnel places planning plant pool production professional projects rates region remote reports resources retired rooms safety sales schedule scooter service session shop sick site solution sound special specialist stadium staff stores subcontractors supervisors support survey tasks team technical technicians techs tools tours trailers trainee trainers training transport trucks trust tutors unallocated vans vehicles venues work workshop


equipment software equipment software equipment software equipment software

What Our Clients Say About Us

equipment bookingFantastic tool and friendly UI. It has helped us to massively improve the necessary record keeping as well as all the planning. The business has seen huge improvements since we've implemented this."

equipment software reviewsSiemens PLC

equipment trackingWe have been using it since 2006... Easy to use program helps keep training to a minimum and excellent support from all at the Schedule it team."

equipment software reviewsL3 Communications

equipment schedulingSchedule it has been fantastic to track our resources work and schedule work shifts for our engineers."

equipment software reviewsCisco Systems

Our NPS Score for Our Products and Service

How our clients rate us against the industry average...

NPS for scheduling software Schedule it

Other companies included in this survey by

Adobe, Microsoft, Google, Intuit, Sony, McAfee, Activision, Apple, Symantec, Blackboard

Video Testimonials

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Read more real customer reviews here

Saving Time and Money Today with Your Equipment Scheduling

You can start booking and tracking your equipment in our free trial with no commitment or credit card details needed. Simply start your free trial to see the amazing benefits, and how much time and money our equipment scheduling software can save you!

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