Streamline Your Team Management with Resource Scheduling

Mark Ballanceby Mark Ballance "Time Saving Addict"
Last updated on Sep 3, 2015

Scheduling is one of the most important factors of managing a team, because time management affects your costs, your work output, and efficiency.

While the advent of digital has reduced some of the burden on team leaders, allowing workers to be brought in remotely or over short term, it still doesn't solve problems caused by staffing management, or the time expenditure of a highly trained individual spending a good portion of their time on staff decision meetings to figure out who has to be where. Resource scheduling allows you to help solve this problem with intelligent, local and cloud based applications.

Schedule Times in Advance

Scheduling employees in advance allows them to see when they have to work, when they have deadlines, and see it as soon as you put it up. It also allows you to see employee availability, skills, and any other data you add to their profile, so you can easily schedule people based on what they can do, how they suit the problem, and what other tasks they are doing. This makes it easier to avoid overloading a single employee, or not giving someone else enough work. By tracking productivity in this way, you can also reward top performers.

Easily Manage External Resources

Most teams bring in freelancers or consultants to help out on occasion, and that's fine. However, it can be challenging to keep up with. By integrating your freelance hires into your resource scheduling, you can schedule them in, so they can see everything or just their work, just like your regular employees. It also makes it easier to get employees and contractors to work together, because you'll be able to see when your staff are allocated, and bring consultants in then.

Separate Work Periods

By clearly scheduling in times for meetings and work times, you can more easily keep track of how and where time is spent. It also allows you to make office time, where your team members know they can contact you. If your time availability changes every week, you can always adjust the schedule, and everyone with access can see the change.

Create Flexible Schedules to Boost Team Productivity

By creating a flexible schedule to bring staff in as needed, you can boost employee productivity by ensuring that they only have to come in to work when needed. While you don't want to go overboard with micro-scheduling, you can talk to employees about availability during a weekly meeting, and then schedule everything based on their needs, and yours. With local and cloud features, you can also respond more quickly to changes in plans and make changes to team scheduling based on real time needs.

Resource scheduling has dozens of applications for team leaders, and managing employee productivity is just one of those. You can also use it for managing rentals, devices, products, services, reservations, meetings, and much more. However, flexible team scheduling is still one of the best ways to save money as a team, it's one of the best ways to start out with digital.

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